I'd like this to be a 4-day weekend sort of thing if possible - that's easier to plan for vacation time, etc. Obviously not the middle of the hottest months, if possible. I don't care what month other than weather; it's all the same to me.
What will we do there? I know there is a lot to do but depending on how many people are able to make it, will we want to plan a place and a time to meet at least one of the nights so that we are all together and can meet one another...? Or will we have hotel room parties...? Those are fun.