The elders are directed to visit the df'd and da'd once a year (they shouldn't need directions to call on inactive jws) because the thought was that the da'd/df'd would have to take the first initiative. The WTS changed to this directive and the circuit overseers check up once a year to see if the elders have tried to do it (exceptions are radical or vocal ones). If elders weren't directed to do this and the circuit overseer didn't check, most elders would never do this expecting the df'd/da'd jw to have the responsibility to come to all the meetings and ask the elders for help (in this area in a written sealed letter in the contribution box).
*** km 8/08 p. 3 Announcements ***The elders are reminded to follow through on instructions given on pages 21-23 of the April 15, 1991, Watchtower regarding any disfellowshipped or disassociated ones who may be inclined toward becoming reinstated.
*** w91 4/15 p. 23 pars. 13-15 Imitate God’s Mercy Today ***
13 In recent times there have been cases in which an elder happened to meet a disfellowshipped person. Where appropriate, the shepherd briefly outlined the steps to be taken for reinstatement. Some persons like this repented and were reinstated. Such joyful outcomes indicate that there may be disfellowshipped or disassociated ones who would respond to a merciful approach made by the shepherds. But how might the elders handle this matter? Once a year at most, the body of elders should consider whether there are such persons living in their territory. The elders would focus on those who have been expelled for over a year. According to the circumstances, if it is appropriate, they would assign two elders (hopefully ones familiar with the situation) to visit such an individual. No visit would be made on any who evidence a critical, dangerous attitude or who have made it known that they want no help.—Romans 16:17, 18; 1 Timothy 1:20; 2 Timothy 2:16-18.
14 The two shepherds could telephone to ask about making a brief visit, or they could stop by at a suitable time. During the visit, they need not be stern or even cool but should warmly reflect their merciful concern. Instead of reviewing the past case, they could discuss Bible texts such as Isaiah 1:18 and 55:6, 7 and James 5:20. If the person is interested in returning to God’s flock, they could kindly explain what steps he should take, such as reading the Bible and publications of the Watch Tower Society and attending meetings at the Kingdom Hall.
15 These elders will need wisdom and discernment to determine whether there is indication of repentance and whether a follow-up visit would be advisable. They should bear in mind, of course, that some disfellowshipped persons will never be ‘revived to repentance.’ (Hebrews 6:4-6; 2 Peter 2:20-22) After the visit, the two would give a brief oral report to the Congregation Service Committee. They, in turn, would inform the body of elders at their next meeting. The elders’ merciful initiative will have reflected God’s view: “‘Return to me, and I will return to you,’ Jehovah of armies has said.”—Malachi 3:7.