Here is the most recent BOE LTR on the matter dated Nov 17, 2010 as was noted in the newest 'Elder Manual'
Hardcopy for download if you are interested http://www.sendspace.com/file/1gncdo
Here is the copy/paste:
TO ALL BODIES OF ELDERS
Re: Letters of introduction
Dear Brothers:
Much fine direction on the subject of letters of introduction has been included in the Shepherding textbook. For example, paragraphs 30 and 31 of chapter 3 deal with letters of introduction when elders and ministerial servants move. Paragraph 22 of chapter 7 deals with letters of introduction when a publisher with judicial restrictions moves. Paragraph 2 of chapter 10 deals with what should be sent when a disfellowshipped or disassociated person moves. And paragraphs 20 and 21 of chapter 12 provide updated direction on leuers of introduction when a known child molester or an accused child molester moves. Thus, the July 1, 2006, letter to all bodies of elders regarding letters of introduction should be removed from the congregation permancnt file of policy letters and be destroyed. However, please note the following additional points that are not included in the Shepherding textbook.
Format: A letter of introduction should always contain the following information: (I) the date of the letter, (2) the previous congregation's full name and complete mailing address, (3) the new congregation's full name and complete mailing address, and (4) signatures of the Congregation
Service Committee, with their names typed or printed underneath their signatures. (be pp. 71-73) Some also find it helpful to use a regarding line (as shown above) so that the recipient may easily identify the purpose of the letter.
Congregation publisber: When a publisher (active or inactive) moves to another congregation, a letter of introduction and the Congregation 's Publisher Record (S-21) cards should be promptly sent to the congregation where the publisher moved. (The last record card of an inactive
publisher should be retained indefinitely by the congregation where the publisher moved.) If the previous service committee knows where the publisher moved, they may take the initiative and send these items without waiting for a formal request from the new congregation. What information should be conveyed in the letter of introduction? Ask yourself: What information would we want to receive if this person were moving into our congregation? (Matt. 7: 12) Clearly state the publisher's full name, the names of any immediate family members. and any privileges
the publisher or his family members have enjoyed, such as assignments on the Theocratic Ministry School, working with the Regional Building Committee, auxiliary pioneer service, and so forth. These elements should be included in all letters of introduction. If the person was reproved
in the distant past but is not presently under restrictions, there may be no need to mention past judicial action unless the offense involved child molestation, adulterous marriage, or some other notorious wrongdoing.
Regular pioneer: In addition to the information previously described for a congregation publisher, the letter of introduction for a regular pioneer should clearly state whether the pioneer is recommended to continue serving as such.- See Index to Letters- For Bodies of Elders (S-22) for
current direction on how to inform the branch office of the reappointment of a regular pioneer.
________________________________________
Re: Letters of introduction
November 17, 2010
Page 2
Each elder should make the following notation next to the penultimate bullet in paragraph 16 of chapter 2 in the Shepherding textbook: "See letter dated November 17, 2010, regarding letters of introduction."
Carefully following these guidelines will help you to protect the flock and to render needed spiritual assistance to Jehovah's precious sheep, We pray that Jehovah will continue to "give you peace constantly in every way" as you faithfully serve him in these last days. -2 Thess. 3:16.
Your brothers,
Christian Congregation
of Jehovah's Witnesses
cc: Traveling overseers
PS to Secretary
This letter should be retained in the congregation permanent file of policy letters, You may wish to update the congregation copy of Index to Letter- For Bodies of Elders at this time as well.
Here is the thread where we previous discussed this matter: http://www.jehovahs-witness.net/watchtower/beliefs/204902/1/BOE-LTR-PDF-Nov-17-Notation-made-to-ks10